The central hub of many modern businesses is its mailroom. Despite the advent of the Internet, physical mail still remains a major feature of business communications. So, what mailing solutions are the best for your business?
LONDON, ENGLAND, July 12, 2012 /24-7PressRelease/ -- The central hub of almost every modern business is its mailroom. Despite the advent of the Internet, physical mail still remains a major feature of business communications and goods still have to be mailed to clients. All this goes through the company mailroom, which has to handle external mail as well as the distribution of mail internally. The use of mailing equipment will help speed up your mailroom processes and increase the efficiency of your business.
So what type of machinery should you consider in order to improve efficiency and increase productivity? Here are some of the most important pieces of mailroom equipment:
Folder Inserter Machine
Folder inserter machines come in a variety of sizes to suit businesses of all types. They automate the tedious and time-consuming task of folding documents, inserting them into an envelope and then sealing it shut. All this can be done at the touch of a button. More advanced models can be programmed to accept a variety of paper types and envelope sizes with minimal difficulty so providing a flexible, cost-effective method of improving your mail handling efficiency.
In simple terms, paper collating means the arrangement of sheets of paper into the correct order in preparation for binding and mailing and so on. If a document has several pages and you require several hundred sets, for example, each page is normally stacked separately and the document is put together by taking one sheet from each stack. This is laborious and slow. By placing the stacks into the bin of a paper collator, the work can be speeded up and staff freed for other tasks.
Paper joggers are used to help align papers perfectly in preparation for collating, binding and folding. They quickly square up stacks of paper so saving the mailroom worker time and effort, so improving the efficiency of the mailroom. Many pieces of equipment have these devices built-in.
Automatic Letter Opener
Opening letters manually is a time-consuming and sometimes untidy procedure that can really slow down mailroom procedures. Automatic, electric-powered letter openers are the perfect solution. Coming in a variety of sizes, automatic letter openers easily open all manner of mail at a rate that far exceeds manual opening. They open mail cleanly leaving minimal waste and, with fully encased blades, are perfectly safe for your staff. With an automatic letter opener, your staff have the freedom to get on with other tasks while the opener does its work.
Paper Folder
Neatly folded documents give your clients a good impression of your business. For the perfect fold every time a paper folder is an essential piece of equipment for your mailroom. Two main types are available. The most common are friction feed folders. These grab the paper using rubber rollers and then feed it into the folder. In some applications, this can cause problems with the copier tone while glossy paper might slip resulting in a paper jam. These problems can be avoided by using the second main type of paper folder - the air feed folder, which uses a vacuum pump to pick up the paper and insert it into the folder.
By installing these important pieces of mailing equipment in your mailroom, you will increase the efficiency of your mail handling operations and hence improve your business output. You will get an excellent return on your investment, both financially and in terms of staff contentment.
Neopost is the UK's and Europe's number one supplier of mailing solutions. It has a direct presence in 19 countries, with 5,700 employees and annual sales of EUR1 billion in 2011. Its products and services are sold in more than 90 countries, and the Group has become a key player in the markets for mailroom equipment and logistics solutions. Neopost supplies the most technologically advanced solutions for franking, folding and inserting and addressing as well as logistics management and traceability. Neopost also offers a full range of services, including consultancy, maintenance and financing solutions.
